Tutoring business software
Know who showed up today and who still owes tuition
ClaseAlDía keeps your class schedule, attendance, parent updates and monthly tuition in one place, so you can stop juggling a spreadsheet, a group text and a stream of Venmo notifications.
- Set up in minutes
- No credit card
- Cancel anytime
Sample data
Sound familiar?
It isn’t that you’re disorganized. The usual tools just weren’t built for running a tutoring business.
The spreadsheet that runs your business
One tab per month, color-coded by hand, and a file called “tuition_FINAL_v3”. When a total looks off, you can’t tell whether the mistake is yours or the formula’s.
Group texts that never stop
Schedule changes buried under “thanks!” replies, your cell number on dozens of phones and messages at 10 p.m. on a Sunday.
Chasing tuition
“Was it $180 or $200 this month?” “I’m pretty sure I Venmoed you.” Following up with every family is awkward, and it eats the time you should spend teaching.
Everything you need day to day, nothing you don’t
Built for the work around the teaching. Every feature is included in every plan.
Class schedules
Groups, rooms and tutors in one calendar. Cancel a session or add a makeup class and let parents know in one tap.
Attendance from your phone
Present, absent, late or excused, a few seconds per student. Log the topic and homework for each class so the next session picks up where you left off.
Notices and absence emails
Email the whole center, one class or one family. When a student misses class, parents can get an automatic absence email.
A family portal link
Each family gets a private link with the schedule, attendance, class notes, tuition and notices. No app to install, no password to forget.
Monthly tuition tracking
Monthly fees are generated for you, plus one-off charges when you need them. Mark payments with date and method: check, cash, card, Zelle or Venmo.
Automatic reminders
Pick a day of the month and families with unpaid tuition get one polite email listing what is due. No more awkward texts.
Payment receipts
A numbered, printable receipt for every payment you record. It confirms payment; it is not an invoice.
CSV export
Students, tuition and attendance as CSV files for Excel or Google Sheets, plus a full copy of your data whenever you want it.
Team permissions
Each tutor sees and takes attendance for their own classes only. Tuition and settings stay with the owner.
Up and running in an afternoon
1. Sign up
One minute, no credit card. Pick a plan and start a 30-day trial with every feature of your plan unlocked.
2. Add classes and students
Create your classes and time slots, then add students with their monthly fee and a parent’s email. Have a spreadsheet? Email it to us and we’ll help you load it.
3. Take attendance, track tuition
From your phone, every session. At the end of the month, see who has paid at a glance and send reminders with one button.
Made for people who actually teach
Private tutors, SAT and ACT prep coaches, music teachers, after-school programs and small learning centers: if you have students, a schedule and monthly fees, ClaseAlDía fits.
Simple pricing in US dollars
30 days free, no credit card. Every plan has every feature except online enrollment, which comes with Center and Center+.
Tutor
For the private tutor with a full roster of students.
+ tax · or $120/year (2 months free)+ tax · works out to $10/month
- 1 user
- Up to 40 active students
- Every feature except online enrollment
Center
For small tutoring centers with a few tutors.
+ tax · or $290/year (2 months free)+ tax · works out to $24.17/month
- Up to 5 tutors
- Up to 150 active students
- Every feature, including online enrollment
Center+
For centers with more than 5 tutors or 150 students.
+ tax · or $590/year (2 months free)+ tax · works out to $49.17/month
- Unlimited tutors and students
- Every feature, including online enrollment
- Priority support
Prices in USD. Sales tax added at checkout where applicable. Your data is stored in the EU.
Launch offer: centers that subscribe by January 31, 2027 keep their price locked in for 24 months, even if prices go up. Limited to the first 100 centers.
An honest comparison
No tool is right for everyone. Here is what each approach gives you and when it makes sense.
| Aspect | Spreadsheet and group texts | ClaseAlDía | All-in-one tutoring platform |
|---|---|---|---|
| What it covers | Anything, if you build and maintain it yourself | Schedules, attendance, parent notices and monthly tuition, ready to go | Broad admin: online booking, invoicing, card processing, marketing… |
| Getting started | Fast at first, painful as you grow | A minute to sign up, an afternoon to add your classes | Usually needs setup and configuration |
| Parent communication | Manual, from your personal cell | Email and a private family link, no personal number | Varies by product |
| Tuition | You track it and chase it yourself | Who has paid, automatic reminders and receipts | Often processes card payments for you |
| Invoices | You make them separately | Doesn’t issue them: keep your bookkeeping tool | Usually included |
| Best if… | You only have a handful of students | You want daily order without the complexity | You want booking, billing and payments in one system |
Frequently asked questions
Does ClaseAlDía collect payments from parents?
No. Families keep paying you the way they do now (check, cash, card, Zelle or Venmo) and you mark each payment as received. ClaseAlDía tracks who has paid, sends reminders and creates receipts, but it never touches the money.
Does it issue invoices?
No. ClaseAlDía produces a simple payment receipt for each payment you record, which is not an invoice. Keep using your bookkeeping software or your accountant for invoices and taxes.
Where is my data stored?
In the European Union, on Cloudflare infrastructure. You stay in control of your students’ and families’ data: ClaseAlDía only processes it to run the service, never sells it or uses it for advertising, and you can export or delete it at any time. You remain responsible for telling families what you collect and for following the privacy laws that apply to your business, including any state privacy rules.
Do parents need to install an app?
No. They get notices by email and a private link to a family page that opens in any browser. Share it once by text and you’re done, without handing out your cell number.
Do I need a credit card for the free trial?
No. You get 30 days with every feature of your plan. If you don’t subscribe by the end, your account becomes read-only: you can still view and export everything, but you can’t add new records.
Is tax included in the price?
No. Prices are in US dollars and do not include tax. Your subscription is billed by Stripe, which acts as merchant of record and adds sales tax at checkout where applicable, so you see the total before you confirm.
How do I cancel?
In the app, under Settings, with no calls or forms. Pay monthly or yearly and stop whenever you like.
Does it work on my phone?
Yes. It is built for the phone, because that is where you take attendance. It runs in the browser with nothing to install, and works on tablets and computers too.
Tomorrow, you’ll already know who’s coming
Try ClaseAlDía free for 30 days. No credit card, no contract, and your data is always exportable.
Start your 30-day free trial